(1) A public entity may, in order to provide the bidders with information relating to the bidding documents, technical specifications, site of construction works or similar other matters, organize a meeting of bidders in advance of at least ten days of the deadline for submission of bids in the case of a notice on invitation to
national bidding and of at least fifteen days of such deadline in the case of a notice on invitation to international bidding.
76Provided that in cases where a notice on re-invitation to bids pursuant to sub-sections (4a) and (4b) of Section 14 of the Act has been published and a pre-bid meeting has not yet been held, such a meeting may, in order to provide the bidders with further information as to the re-bidding, be organized in advance of at least five days in the case of the national bidding and of at least seven days in the case of the international bidding.
(2) A bidder may ask or make any question or query on the procurement proceeding to the public entity at the meeting referred to in sub-rule (1), and such an entity shall make available as promptly as possible the answer of such a question or query without identifying the source of questioners and the minutes of the meeting to all bidders.
(3) If any modification to any technical or commercial aspects of the bidding documents becomes necessary as a result of the meeting organized pursuant to sub-rule (1), the public entity shall, within five days of such a meeting, modify the documents accordingly and send a notice of such modification to all the bidders who have purchased the bidding documents.